In order to achieve as much consistency as possible in the written work we produce, please
adhere to the following guidelines. The guidelines, which (in general) are based on the
Chicago Manual of Style, 15th ed., should be followed in the preparation of text for the
website, the Quarterly, and the Annual.
1. All articles should be submitted in Microsoft Word using Times, Times New
Roman, or Minion Pro fonts in a 12-point size, single spaced. (Final
publication will be in Minion Pro.) If you need to use a specialized font for
something, please let the editor know.
2. You can also submit a PDF or a separate Word file with images imbedded to
suggest layout and image placement in addition to your Word file with text only.
If you are submitting a file with text only, you should indicate where in the text
you suggest an image be placed by adding "(fig. 1)" or some similar indication
in the appropriate place in the text.
3. Leave one space between sentences (not two).
4. Do not use superscript ordinals (e.g., 19th, not 19th). You must disable this
feature in Word, by changing your settings, as follows:
Click on Tools, then AutoCorrect Options, then AutoFormat as you type,
then uncheck the “ordinals” box. Then click the AutoFormat tab and do
the same thing. You must uncheck both boxes for this to work.
5. Centuries in Arabic, not spelled out, unless appearing at the beginning of a
sentence (e.g., books printed in the 19th century).
6. Hyphenate words that together constitute an adjective; e.g., 19th-century
books, well-worn path but not in a phrase such as "books published in the
19th century." See Chicago Manual re phrasal adjectives. Exception: no
hyphen in adjectival uses of "African American" (e.g. African American
7. Spell out numbers less than 100, unless many numbers occur in a paragraph or
a series of paragraphs. See Chicago Manual.
8. Spell "catalog," "cataloger," "cataloging," etc. without a "u."
9. All references should be endnotes, not footnotes, and numbering of endnotes
should use Arabic numbers, not Roman numerals.
10. References should follow the format of the Chicago Manual of Style, chapter
15 ( http://www.chicagomanualofstyle.org/16/ch15/ch15_toc.html ). See below for samples.
11. Please include your name, email address, and phone number at the end of your
article to facilitate communication.
12. For the Annual: Please include a brief biography of yourself in a few sentences.
Other Common Styles
1. When naming clergy, use the article "the" before the abbreviation "Rev." (e.g.,
the Rev. Martin Luther King). Do not refer to clergy as "a reverend" or "the
reverend"; use minister, priest, etc., as appropriate. "Reverend" is analogous to
"Honorable" and should be used in the same way.
2. Consider supplying life spans in parentheses after the first mention of a
person’s name. Do so if it adds to the understanding of the text. Follow
Chicago Manual rules for inclusive dates (e.g., 1700–99; 1701–1801)
3. Use en dashes between dates and page numbers, not hyphens, as seen in the
4. Within text, put commas on both sides of an appositive phrase (e.g., the
Library Company of Philadelphia, which celebrated its 275th anniversary in
2006, is ....). Also, be aware of how commas can change the meaning of a
sentence. (e.g., "Library of Congress trustee, Peter Brown, spoke . . ." suggests
that the Library of Congress has only one trustee, named Peter Brown. In this
example, there should be no commas.)
5. When naming items in a series, do put a comma before the conjunction (e.g.,
books, periodicals, and graphic material). [Note the difference between "I
would like to thank my parents, God and Beyoncé," and "I would like to thank
my parents, God, and Beyoncé."]
6. In the month-day-year style of dates, commas are used both before and after
the year. But where month and year only are given, no commas are needed (i.e.,
follow Chicago Manual 6.46).
7. Use commas to set off the individual elements in address (e.g., He went to
Concord, New Hampshire, last winter). In bibliographies, lists, etc., do not use
the two-letter post office form to abbreviate states’ names (e.g., use "N.J."
rather than "NJ" and "Ill." rather than "IL"). (Chicago Manual 15.29, with
option to use older form.)
8. Note that "e.g." and "i.e." are not italicized (Chicago Manual 6.44).
9. Italicize the titles of books and periodicals (rather than underlining them).